The London Office of Hunton Andrews Kurth LLP, a leading US law firm, is actively recruiting an Operations Assistant. This role supports and provides a full service to all staff at all levels in relation to office services and records management.  The Operations Assistant provides reception, messaging, and administrative support for legal teams, Director of Administration, clients and the firm.

Key Responsibilities

• Provides general administrative support for Director of Administration. Prepares and distributes expenses for approval and payment by Accounts Payable. Provides backup support in creating, proofreading and editing letters and legal documents from various electronic versions, handwritten drafts, rough notes and Excel spreadsheets; drafting transmittal letters and standard memoranda; reviewing and proofreading all outgoing materials; performing document cleanup for all external work product, applying firm templates and document styles as needed, in accordance with firm standards. Assists with other general office tasks as requested.
• Assists with relocations, refurbishments, new lawyer onboarding (equipment and room) and maintenance of office assets including artwork and general maintenance of office space, i.e. carpets, lighting, DIY including hanging pictures, filling holes, painting etc. Inputs work requests into the building management intranet site and follows up timely to ensure work is completed. Reports any cleaning issues to outside contractors.
• Assists with operational tasks including photocopying printing and scanning, completing work as required and to stated deadlines. Responsible for binding and finishing duplicating assignments and charging costs when possible.  Arranges both national and international couriers as requested.  Collects outgoing mail, and delivers internal mail throughout the day.  Processes, transfers and retrieves files to and from offsite storage via the records management system.  Ensures we have sufficient supplies of stationery in Business Centres. Communicates with suppliers as needed, including ordering stationery and welcome gifts for new joiners.
• Assists with and coordinates various meetings and social functions for the office, firm, and clients, as requested, as well as visitor security bookings and keep tracks of building passes. Provides support to front desk reception with catering and hospitality requests, conference room setups, and cleanup details. Provide front desk reception with holiday and lunch cover and switchboard duties. Assists with other reception tasks as requested.

Qualifications:

Education and experience: High school diploma or equivalent required.  Minimum of 2 years’ experience in Operations, and with a background in a professional services office or other legal support preferred.  Knowledge of Microsoft Office required.  Other Minimum Qualifications:  Ability to generate a large volume of work and pay strict attention to detail.  Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions.  Ability to work well under pressure and excellent interpersonal communication skills required.  Ability to prioritize workload and adapt to changing conditions essential.  Physical effort is required for long periods of standing and lifting of boxes weighing up to 70 pounds.  Must be able to operate a hand truck to lift and transport items, including boxes or furniture, in excess of 70 pounds.  To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.  Examples include:  ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed to process and read extensive written communications, and ability to type accurately and handle administrative-type duties, to copy, collate, sort, reduce and enlarge documents, and operate related equipment. Ability to receive and convey detailed information through oral communication.  Essential competency processes include language ability, reasoning and memory.

Interested candidates should apply to Jo Lorimer at jlorimer@Hunton.com with a Curriculum Vitae and Cover Email/Letter.